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Moving Guides
Arizona Moving Company
Before your move
6-8 Weeks before moving
·
Organization is the
key for a smooth move and this is the time to start getting the
details of your move.
·
This is the time to
decide what items you wish to transport to your new home. If you
decide to dispose of items that you don�t need you should either
donate them to a charity or consider having a garage sale. Contact a
local charity or pick a date at least two weeks before moving date
for the garage sale. Advertise the garage sale locally. Team up with
your neighbors who want to sell some of their old belongings, and
plan a large neighborhood "sale".
·
Start collecting
suitable moving and packing supplies if you plan to do your own
packing or partial packing. You can purchase all these materials
from your agent or a moving supply company. All boxes that you
purchase from us or a moving supply company are specially designed
for the moving industry to prevent any damages to your belongings.
Getting boxes from other sources may create some difficulties when
packed in the van. These boxes may be unusual sizes and they may not
be strong enough to prevent damages to items packed inside.
·
Think about your new
home layout and start thinking about where you'll place the
furniture. Create a floor plan of your new home that will prevent
the stress of making decisions when your furniture arrives at your
new home.
·
Get familiar with your
new community. Request information on schools, community programs,
parks and recreation from the local Chamber of Commerce.
·
All travel arrangements
(hotel, flights, car rental, etc.) for your family should be made at
this time. Try to keep your plan flexible as possible to accommodate
any schedule changes or delays.
·
Keep all receipts for
moving related expenses in a designated moving folder. Many moving
expenses are tax deductible. Obtain an IRS Change of Address form,
Form 8822, by calling (800) 829-1040 or click here on IRS.
You will be able to download and print form 8822 and most other IRS
tax forms; e.g., Form 3903 to help deduct moving expenses.
·
Finalize all real
estate and rental needs.
·
Contact your insurance
agent to transfer medical, property, fire and auto insurance.
·
All medical and dental
records should be placed in a safe and accessible place. Be sure to
include prescription, vaccination records and eyeglass
specifications.
·
Plan on taking all
important documents, such as wills, stock certificates, and other
one of a kind items (jewelry, coin collection, photos etc.).
4-5 Weeks before moving
·
Contact the Post Office
for the Change of Address form to tell of your move. give your new
address to:
·
Friends and family
·
Banks, insurance
companies, and other institutions
·
Credit card companies
·
Doctors, dentists and
other service providers
·
Any clubs or
associations memberships.
·
Local government
agencies, Federal agencies and IRS.
·
Magazine and newspaper
subscription.
·
It is the time to take
a look at what you own, and decide what must go and what can be left
behind. All items such as old books, magazines, broken items, old
toys can be left behind. Remember-adding more weight to your
shipment costs more money.
·
Organize your move by
deciding and making lists of what items you will not transport, what
items your van line agent will move and what items you will move
yourself.
·
Make a decision if the
items not going that will be sold at a garage sale, picked by a
charity or trash it.
·
Make a decision on who
will do most of the packing or all the packing. It is a good idea
that you let the van line agent do most of the packing. The van line
agents know the best methods for keeping items safe; that's what
they do for a living.
·
Get your kids involved
with the moving process. Let your kids do some packing and let them
suggest a layout for their new room. Make it fun and exciting for
them to move.
3 Weeks before moving
·
Notify your agent if
there are any changes in the dates of your move. If you will need
any additional accessorial service such as piano moving, packing and
unpacking, storage you should inform the van line agent for pricing
information. Also inform the van line agent if you add or subtract
items from your planned shipment.
·
Decide how much packing
your will handle yourself. You should inform your agent of any items
that you decided for him/her to pack.
·
Whether you move your
car with the us or a car carrier, you should make your final
reservation for a car pick up at this time.
·
Consider giving your
plants to friends or a charity if you are moving from one state to
another. Some state laws prohibit the moving of houseplants.
·
Make transportation
arrangements for your pets. Take your pets to your veterinarian to
ensure proper up to date health certificates and rabies
inoculations. Some states will require these documents.
·
You will need to carry
all valuable jewelry with you. If you have any valuables around the
house, be sure to collect them before leaving.
·
Return any borrowed
items such as library books. Also collect all items that are being
repaired stored or cleaned (clothing, furs, shoes etc.).
2 Weeks before moving
·
Transfer all
prescriptions to a drugstore in your new city. Call your bank to
find out how to transfer your accounts. Clear all your safety
deposits boxes.
·
Disassemble and
disconnect your computer system before your move. Back up all your
computer files on a disk. Consider taking all back up files disks
with you in the car. Exposure to extreme temperatures can damage
your software.
·
Make final packing
decisions. Clean and clear your home including closets, basement and
attics and the items that you will take.
·
Dispose of items that
represent a hazard and are not allowed to be shipped.
·
Tape and seal all
cleaning fluids that are non-toxic, non-flammable in plastic bags.
·
Drain your lawn mower,
snow blower, power tools of all the oil and gasoline to ensure safe
transportation.
·
Schedule appliance
disconnection and preparation with a service provider.
·
If you need to store
anything call your van line agent about storage options available.
·
Inform gas, electric,
cable, and telephone services of your move. Arrange to have them
disconnected from your present home the day after your scheduled
moving day. Sign up for services at your new address and connect
them on your moving in day.
·
Have your automobile
serviced if your travel is by car.
1 Week before moving
·
Make sure to mark which
items you'll take yourself, so the movers won't take them or have
any questions.
·
Make sure you haven't
overlooked anything in the house.
·
Mark your boxes to be
shipped with "Fragile", "Do Not Load", "Load Last" stickers.
·
Empty, defrost and
clean your refrigerator, freezer and clean your stove, all at least
24 hours before moving to let them air out. Try using baking soda to
get rid of any odors.
·
Prepare items you will
need while your goods are in transit. Pack your suitcases and
confirm travel arrangements for you and your family. Try to keep
plans as flexible as possible in the event of unexpected delay or
schedule change.
·
Make sure your agent
knows the address and phone number your new home. You should also
provide an address and phone number of where you can be reached
until you will get to your new home.
·
Arrange for payment to
your van line agent. Contact your van line agent to inquire about
methods of payment accepted.
·
Inquire with your
moving company or van line agents about protecting your goods.
1 Day before moving day
·
Pack a box of things you'll need as soon as you arrive at your new
home. (This might include non-aerosol cleaning supplies, disposable
plates and cups, light tools, snacks, bathroom items and trash
bags.)
·
Take this box with you or have the driver load it last and unload
first. This is usually the day packing is done.
·
Make sure all packing services have been performed before you sign
for them.
·
Defrost, thoroughly clean and dry refrigerator.
Moving out day
·
Be on hand when the driver arrives and throughout the loading
process. (If you won't be there, make sure someone will be there to
direct the movers. Make sure the driver has in writing the name and
phone number of that person.)
·
Accompany the driver during inventory. Check on the condition of
your goods as they are loaded.
·
Make a final tour of your home. See that nothing is overlooked.
·
Sign the bill of lading and make sure your new address and phone
number are correct.
·
Lock all windows and doors, and turn off all switches.
Moving in day
·
Arrive at your home a day ahead of time, if possible, to make sure
utilities are connected and to plan placement of major items in your
home.
·
Be on hand to pay the driver with cash, traveler's check, certified
check or money order prior to your goods being unloaded.
Finding a mover
� Firstly, even before talking with a mover, decide what
household goods will be shipped and what will be sold or given away.
� Consider whether or not you would like the mover to pack and
what other types of additional services you may require.
� Call or email the movers you are considering for the job and
ask for an estimate. Get involved in the estimating process and try
to meet with the relocation consultant to survey your home and
prepare a written estimate. Ask each prospective mover how long his
or her estimate is valid for and question whether the estimate is a
binding or a non binding. Never accept an estimate over the phone
and do not consider using a company that offers you this service.
� Inform the mover of any possible unusual situations on either
end so your estimate can be more accurate. Make the mover aware of
any problems that he may encounter at the delivery such as parking
problems, road access, street accessibility, delivery time
restrictions or if there are any stairs or elevators involved. The
cost of your move can increase for such occurrences. Try to reserve
a �parking space� for the moving van if your new home is on a
congested street. If the moving crew has to carry your load more
than 75 feet from the moving van to your door you may be charged for
excessive distance. Some neighborhoods may prohibit trucks over a
certain weight. The driver will offload your possessions into a
smaller vehicle and the charge for that can be quite high. Advise
the relocation consultant if you anticipate this situation arising.
In addition, advise the consultant if you are moving to a high-rise
building where an elevator reservation is required. This can cause
problems for the delivery schedule if the mover does not know about
this in advance and additional charges will likely apply.
� To check the reliability of the moving company you can contact
the local Better Business Bureau (BBB) to inquire about the
company�s complaint record and how these complaints were resolved.
Ask your friends, family and neighbors for recommendations and
advice on movers.
� Check for the DOT license number. All movers are required to be
licensed however interstate movers are required to meet two
additional criteria,
1. Publish their tariffs or price list and make it available to
anybody who request a copy
2. Participate in a dispute settlement program and to offer neutral
arbitration in the event a dispute arises. A dispute may arise in
the event loss or damage happens to a shipment while in the hands of
the mover.
� Ask all movers for references.
� Be sure to understand the coverage for loss or damage of your
shipment. All licensed movers must provide liability for the value
of goods they transport. There are different levels of liability
that you need to be aware of. You need to understand the amount of
protection provided and the additional charges that may apply.
� Ask the mover questions � Use the following as a guide on what
to ask.
1. Are there extra charges if the movers have to go up an extra
flight of stairs even if I did not know about it when booking? Many
times you may not have enough information at the time of the
estimate to be completely accurate however.
2. What is the estimated delivery time and will the driver notify
me?
3. If I pack myself what type of packing material such as boxes are
acceptable?
4. How do I pay? Cash, credit card, check personal or certified?
5. When do I pay? Cash on delivery?
6. Will the movers disassemble everything and will they reassemble
all items at the destination?
7. Following the initial weigh in, will there be an additional weigh
in to determine actual cost?
8. If I have purchased liability insurance and I need to make a
claim what is the process?
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